Westgate Farmers Market Information & Rules
Vendors are responsible for ALL licensing and permits required by law to sell or promote their products.
Please visit http://www.agri.ohio.gov/apps/odalicensing/odalicensing.aspx to determine potential state licensing/permit requirements which will apply to you.
Also please visit https://columbus.gov/publichealth/programs/Food-Protection/Food-Protection-for-Businesses/ for any city of Columbus requirements.
All items must be sold under license and in accordance with all state, local and federal laws, rules and regulations regarding the production, handling and selling of the items.
Members must submit photocopies of all inspection forms, licenses and other necessary documents with their yearly membership application, as well as insurance verification.
Many insurance companies offer special general liability insurance for exhibitors and vendors.
Products must be labeled, when required, in accordance with the Ohio Department of Agriculture guidelines.
Products labeled organic must be certified by an accredited organization according to the rules of the National Organic Program.
Advertising products as organic must be accompanied by written evidence of organic certification.
ACCEPTANCE AND SPACE ASSIGNMENTS:
The Westgate Farmers Market will try to balance the needs of the market (supplying customers with a complete and competitive selection of produce available in season) with the needs of vendors without overloading the market with particular products. The Westgate Farmers Market will be accepting SNAP/EBT through a central point of sale terminal and the user will get tokens to spend on eligible purchases with eligible vendors. The vendors will then be paid from Westgate Farmers Market. NOTE: Vendors who are authorized to accept WIC and Senior Coupons will be given priority for their applications. See information below on how to be able to accept these benefits:
Each vendor will be allotted one 10’ x 10’ space.
Space assignments will be made at the discretion of the Market Manager based upon vendor preference as well as the good of the market. Preference for space assignments will be given to vendors who have committed to the full season.
Two or more vendors may share one stall, though each vendor is responsible for paying the vendor fee for that day as described above.
Arrival, setup, departure
Vendors are to park only in the area specified by the Market Manager.
Vendors with assigned spaces shall occupy only those spaces.
Vendors shall arrive no later than ½ hour prior to the opening of the market and be completely set up by the start of the market.
VENDORS MUST CONTACT MARKET MANAGER ASAP BY PHONE IF THEY ARE RUNNING LATE OR UNABLE TO ATTEND THE MARKET at 269.830.9830.
Each Vendor shall display a sign stating the producers’ names and locations and shall have their prices clearly displayed.
Each vendor shall provide the necessary tents, tables, and other equipment for their displays.
TENTS MUST BE SECURED IMMEDIATELY WITH WEIGHTS AND/OR EXTRA STURDY STAKES
Vendors are responsible for maintaining the appearance and cleanliness of their assigned space and displays and must completely cleanup at the end of the market.
Vendors are required to stay until close of the market (rain, snow, or shine!). Vendors who sell out early should post a sign letting customers know they have sold out.
Products and sales
Vendors must be the producer of products sold. Any exceptions to this rule will be made at the discretion of the Market Manager with the good of the market in mind.
Vendors may sell at this market only on the announced days of the market.
There will be no sales to the public prior to the opening of the market, but vendors, volunteers, and managers may buy and sell prior to opening.
Radical price cutting of top quality produce is prohibited. Poor quality or overripe produce must be labeled as such and can be sold for a discounted price.
Selling of dairy products, eggs, meats, canned goods, and other processed or potentially hazardous products must meet all legal requirements.
Vendors must comply with all laws, ordinances, and regulations of the United States, State of Ohio, and City of Columbus. Vendors must obtain all licenses or certifications so required, and these must be displayed at the market.
The Market Manager has discretion to allow solicitation, entertainment, informational, and advocacy activities, but such activities must not obstruct customer aisles or occupy stalls needed for selling by market vendors. At each market, one stall will be reserved for such activities. Vendors may use their own stall for advocacy or informational displays.
It is the Market Manager’s job to implement market policies. The manager will be responsible for addressing public concerns and vendor complaints.
With the exception of service animals, no pets are allowed in vendors’ stalls.
Smoking is not allowed at the market.
Vendors are expected to conduct themselves in a courteous and safe manner.
Enforcement of rules
Vendors who suspect that another vendor is violating any market rules should report the matter to the Market Manager. Vendors should not attempt to address violations themselves.
The Market Manager has complete authority to interpret and implement policy on the market site. The Market Manager also has the authority to use their best judgment in the absence of a specific policy, up to and including suspension from the market, provided that such action shall not be in conflict with the general mission and objective of the market.
If for any reason a vendor wishes to appeal a decision made by the Market Manager and no reasonable solution can be reached, a meeting of vendors will be called to decide the issue.
Westgate Farmers Market Vendor Agreement
PLEASE READ THOROUGHLY:
By signing this agreement, participants acknowledge that they have received and read a copy of the Westgate Farmers’ Market Policies and Procedures and agree to abide by the guidelines and decisions of the Westgate Farmers Market, market manager, or other representatives of the Westgate Farmers Market. The participant also acknowledges they have read and understand City of Columbus Food Safety requirements and Cottage Food Labeling requirements.
Participants agree by signing to accept the following hold harmless clause: All authorized vendors participating in the Westgate Farmers’ Market agree that they are independent operators and not partners or participants in a joint venture, and shall be individually liable for any loss, personal injury, deaths and/or any other damages that may occur as a result of the vendor’s negligence or that of its employees, agents and associates. All vendors agree to indemnify and save the West Gate Lodge, Westgate Farmers’ Market, Westgate Neighbors Association, its volunteers, and the City of Columbus harmless from any loss, costs, damages and other expenses, including attorney’s fees, suffered or incurred by Westgate Farmers’ Market by reason of vendor’s negligence or intentional misconduct or that of its employees, agents and associates; provided that, the vendor shall not be liable for nor required to indemnify Westgate Farmers’ Market, its volunteers, and the City of Columbus for their negligence or that of their servants, agents, employees or associates. It is required that each vendor carry his or her own personal and product liability insurance. Furthermore, vehicle liability insurance is required to cover any damage caused. Vendors participating in the Westgate Farmers’ Market agree that a market representative may visit the farm or facilities when necessary and with prior notice.